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Lease Management Software for North America's Top Fitness Facilities

Fitness lease management software for multi-location gym operators

Running 50 locations means 50 sets of terms, landlords, and critical dates — and the window to act on a renewal or option is easy to miss when you're operating a fitness brand at scale. Occupier gives your team one system for every lease, date, and obligation across your portfolio.

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"For the amount of [solidcore] studios there are in the country, we would have to have an entire department just for lease accounting if we were not using Occupier."
Ian Woodcock
Senior Accountant, [solidcore]
170+
Studios
Read Ian's Story
Key benefits

Built for fitness operators running multiple gyms or studios

database
Your single source of truth for every lease
Every lease, amendment, and obligation in one system — searchable, organized, and accessible to everyone who needs it. Whether you operate franchises, boutique studios, or a regional gym chain, your real estate and finance teams work from the same verified data. No more version conflicts, no more emailing landlords to find out what your lease actually says.
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Never miss the lease events that impact your business
Gym leases are long, and the cost of missing a renewal option or failing to exercise a termination right is real — you either lose leverage at the negotiating table or get locked in for another term on unfavorable terms. Occupier tracks every lease milestone across your portfolio and sends advance alerts, so your team has time to prepare, not just react.
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Give real estate speed and finance confidence
Your real estate team is negotiating leases and scouting new locations. Your finance team is managing rent expense and staying compliant with ASC 842. When they're working from different data, decisions slow down and audits get harder. Occupier connects lease administration and lease accounting in one platform so both teams always have what they need.
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FEATURE BREAKDOWN

Everything fitness operators need

Critical Date Tracking

Automated alerts for renewals, options, rent escalations, and CAM reconciliations.
Dashboard screen titled Critical Dates under Lease Administration, showing a table of leases with columns Lease, Type, Start Date, End Date, Effective Date, Time Left, and Description. Entries include Office HQ - New York with right to renew and 30 days left; Chicago with right to renew and 5 months left; Vancouver sublease with 8 months left; Austin renewal with 10 months left; and Boston lease expiration with 1 year left. Options for Sync to Calendar, Search, Filter, and Export are visible.

Percentage Rent Automation

Track thresholds and breakpoints, calculate what you owe, and see your total exposure across your portfolio.

ASC 842 & IFRS 16 Compliance

Audit-ready reports in hours instead of weeks with built-in lease accounting.
Screen showing Journal Entries for accounting with tabs for 2026 Projection, Canadian Leases, and US Leases. A search bar and export option are visible. A table lists entries dated Oct 2026 with Account Description, Account No., Debit, Credit, and Location Code columns. Entries include short-term liability, rent clearing account, lease expense, and ROU asset for Boston HQ and New York locations. Debit and credit amounts range from $1,383.45 to $32,500.00. A blue button labeled 'POST TO ERP' is at top right.

Portfolio Dashboards

Instant visibility into rent exposure, upcoming renewals, and costs across all locations.
Occupier Lease Management

Real estate gets speed. Finance gets compliance.

See how one platform delivers both without compromise.
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Take a Free Tour
Boston HQ
Size:
15,000 sq ft
Renewal options:
90 days notice
Lease expiration:
March 2026
Status:
Action required
Amend Lease
Set Alert

Fitness lease management FAQs

How does Occupier help multi-location gym and fitness operators manage leases?
Occupier centralizes all your lease data — rent schedules, critical dates, clauses, CAM charges — in one platform. Instead of tracking renewals and rent escalations across spreadsheets, you get automated alerts for every option date, rent increase, and reconciliation deadline across your entire portfolio. Your real estate and finance teams work from the same data in real time, so you're not reconciling conflicting numbers or discovering missed windows after the fact.
Can we separate real estate leases from equipment leases in how we track and report on them?
Yes. Occupier lets you categorize and filter leases by type, so real estate leases and equipment leases are tracked separately and reported on independently. Your finance team can view ROU assets, payment schedules, and ASC 842 obligations by lease type, so equipment leases never get lumped in with your location costs. If you're running a portfolio with a mix of gym floor equipment, fitness tech, and real estate across multiple locations, that distinction matters both for reporting accuracy and for how each team works in the system day to day.
 How does Occupier handle CAM and insurance escalations? Is there a reminder when those need to be updated?
Yes. Occupier tracks CAM and insurance charges as structured data fields tied to each lease, so escalations are built into the lease record rather than managed separately. When a CAM true-up or insurance renewal is coming due, automated alerts notify the right team members in advance. You set the alert window, so your team has time to review landlord statements, verify charges against lease terms, and update figures before the deadline — rather than catching it after the fact.