A mental healthcare unicorn had exponential growth goals requiring 20 new locations each month.

That’s when their lease administrator knew they no longer could rely on Excel spreadsheets and needed a new lease management solution — they chose Occupier for it's intuitive nature, modern interface, and great support team.

The Lease Administrator for this healthcare company works in Occupier daily and finds it helpful, “especially when our growth goals require 20 new locations a month. In February 2021, they had 150 leased locations, and as of June 2021, they have 310 locations in their portfolio.

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Challenge: Manual Lease Management Processes

Before Occupier, this healthcare company’s leases were tracked using a master Excel document and manual calendar notifications. There was also a lack of insights into financial reporting. And collaboration was a challenge with only spreadsheets to track lease documents.

According to the lease administrator, “When I joined, we were using a robust spreadsheet, but it was almost impossible to digest simply due to the sheer amount of information it housed. And as we continue this year we have a growth goal of another 80 locations a quarter.”

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Solution: An All in One Lease Management Software

“These portfolio digest reports are fantastic! With the renewal dates in the pipeline, the expiration date notifications, and security deposit alerts; these portfolio digest reports supply everything we need to be aware of.” As a result, no critical date across the entire portfolio is missed.

Occupier also provides the company with comprehensive reports that help the real estate, finance, facilities, and human resources teams analyze market performance. “I love being able to pull a rent three years out. And, based on what we have loaded in the platform for escalation we have an idea of our real estate expenses 3,4 or 5 years down the line,” they said.

The organization is now able to make informed decisions about renewals, expansions, expirations, and more. “As a whole, Occupier is incredibly user-friendly and intuitive; each of our team members can dive in and analyze the data points that are relevant to their department.”

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“If your business has more than a handful of locations, how would you manage it all? Occupier is the ultimate lease management solution to help your team manage a large portfolio of leases.”

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Benefits of Occupier

• Centralized lease data: every document or record in a cloud environment instantly removes the friction of sifting through Excel spreadsheets
• Weekly portfolio digest reports: a summary of upcoming critical dates and pending tasks across every lease agreements
• Cross-team collaboration: each department can easily dive in and analyze relevant data points
• Financial reporting: an additional checkpoint for financial reporting and a tool to forecast future rent

"If your business has more than a handful of locations, how would you manage it all? Occupier is the ultimate lease management solution to help your team manage a large portfolio of leases,” according to the lease administrator. “I couldn’t imagine managing our location growth without Occupier.”