‍A Global Footprint, One System Keeping It Together

Seismic is a global sales enablement platform with offices across the US, UK, Sydney, Germany, France, China and most recently India. Managing that footprint means two teams working on the same leases from different angles. Sean Grasso, Accounting Manager, and his team handle the monthly financial side: booking rent expense, managing lease schedules, and ensuring the balance sheet stays accurate. Bill Callahan, Facilities Manager, handles the operational side: sourcing new spaces, negotiating with landlords, and keeping lease documentation current.

For a company expanding into new territories, that split responsibility has to work. When it works well, accounting knows what is in the pipeline, facilities knows the schedules are right, and nobody is chasing anyone for information. Getting there required a system both teams could actually share.

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Why Every New Lease Used to Cost Half a Day

Before Occupier, building a new lease schedule was a manual project. For each new location, Sean's team would pull the signed lease, read through it to identify the start date, any rent abatement periods, rent bumps, and escalation timing, then build out the full schedule in Excel.

For a single lease, that process took two to four hours. With global locations paid in local currencies, audit season added another layer: roll-forward reports, five-year payment projections, and manual foreign currency conversions had to be compiled from scratch each year. For a company the size of Seismic, that meant four to six hours of audit prep time per cycle.

The coordination challenge was just as real. When accounting needed to verify a lease detail or find an amendment, they had to reach out to Bill's team and wait. Sometimes a quick Slack message worked. More often, it meant finding time for a call.

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Finance and Facilities, Finally Working from the Same Page

With Occupier, both teams work out of the same system. Bill's team uploads lease documents and keeps records current. Accounting accesses everything directly, without an ask or a wait.

“If we need to find something, we don't have to reach out to the facilities team every time. We can just go into Occupier and they will have uploaded the documents already. It's been very efficient.” — Sean Grasso, Accounting Manager, Seismic

The coordination that used to happen over Slack threads and video calls now happens through the platform. Both teams stay current without the back-and-forth, so time together is spent planning what is next rather than reconciling what already happened.

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New Country, New Lease, Ready in 10 Minutes

When Seismic signed a new lease in India, the accounting team needed the schedule ready before they started booking activity. In the past, that would have meant carving out most of an afternoon. With Occupier, the timeline looked different.

“We were in a time crunch and needed it before we were actually booking anything. I was able to just go into Occupier and complete it in 10 minutes.”

The process is now straightforward: once a lease is signed, the Occupier team abstracts the key terms, builds the rent schedule, and uploads the documentation. Accounting populates the dimensions and account mappings, clicks a button, and the full schedule is ready. What used to be a two-to-four-hour build is now a 10-minute task. For a company entering new markets, that speed matters.

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Audit-Ready in an Hour, Not a Day

Seismic is audited annually. This past cycle is the first time Sean's team has entered audit with all leases running through Occupier's accounting module, including the journal entry export.

Audit requests that used to require manual work across multiple spreadsheets, including roll-forward reports, five-year payment schedules, and currency conversions for international leases, can now be pulled directly from the platform. Sean estimates the annual audit prep time dropping from five to six hours to roughly one hour. On top of that, software-generated schedules give auditors more confidence in the underlying data, reducing the back-and-forth on both sides.

Beyond audit, the month-end close has become something Sean's team relies on with a high degree of confidence. The schedules Occupier generates tie one-for-one to the journal entries it produces, which means less double-checking and more trust in the output.

“Occupier’s lease admin and accounting platform is a great one-two punch. It helps our facilities team a lot and it also helps finance at the same time. It's taken a process that has historically been very manual and turned it into an automated one, which I think anyone would be happy about.”

As Seismic continues to expand into new markets, the foundation is already in place. New locations get into the system fast, the numbers close clean, and both teams have what they need without the chase.